privacy | epicstaff

Epic Staff Ltd is committed to protecting the privacy of everyone who uses our website. We process personal data in compliance with the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR) to ensure your information is handled securely and responsibly.

1. Personal Data We Collect

Epic Staff Ltd collects personal information necessary for the recruitment process. This may include:

Name, address, and contact details (email, phone)
Work and education history
Assessment responses and results
Nationality and eligibility to work information (as required by law)

We only collect sensitive personal data when necessary to meet legal obligations, for example under equality and diversity regulations. By using this website and registering with us, you consent to us collecting and processing such data and sharing it with potential employers or clients as part of the recruitment process.

2. How We Use Your Data

We process personal data to:

Facilitate recruitment and match candidates with suitable roles
Communicate with you regarding opportunities and assessments
Understand user trends in aggregate to improve our services

We do not share personal data with third parties for marketing purposes without your consent.

3. Sharing Data

Where necessary, we may share your information with:

Prospective or intended employers or clients for recruitment purposes
Trusted third parties who assist us in processing data (e.g., IT providers or assessment platforms)

Aggregate, non-identifying data may also be shared with selected third parties to improve services.

4. Data Security

Your personal data is protected through strict security measures. Access is limited to:

Epic Staff Ltd staff who manage recruitment
Third-party partners who assist with processing data
Prospective employers or clients as part of the recruitment process

5. Data Retention

Under the Employment Agencies Act 1973 and GDPR, we retain your personal data for 12 months after it was last used. After this period, we will contact you to confirm whether you wish to keep your details on our database. If no response is received, your account will be archived.

6. Changes to This Policy

We may update this policy to reflect changes in law, technology, or business practices. Any significant changes will be posted on this page and may also be communicated via email or website notifications.

Epic Staff Ltd
Committed to privacy, security, and responsible recruitment practices.